AIMPLAS, the Technological Institute of Plastics, is a leading organization in research and development for the plastics sector. Its activity focuses on fostering innovation through R&D projects, collaborating with companies and public entities to promote sustainable and technological solutions.
Before collaborating with GDX Group, AIMPLAS faced significant challenges in managing its R&D projects, especially those funded by public agencies.
The most notable issues were:
- Complex manual processes for project approval, leading to delays in workflow
- Difficulties in managing multiple roles in electronic signature processes, as some signatories had to act in different capacities within the same project.
- Lack of technological integration, hindering traceability and real-time access to documentation.
With a highly dynamic and collaborative environment, AIMPLAS needed a solution that allowed agility, regulatory compliance, and an optimized user experience.
Provided Solution
GDX Group implemented a comprehensive solution for AIMPLAS based on the combination of the digital signature platform and the DocuWare document management system. This digital ecosystem was designed to meet the organization’s specific needs and optimize its R&D project management.
Solution Components:
- Digital Signature Platform:
- Ability to electronically sign documents using digital certificate, remote OTP signature, and biometric signature
- Management of signers with multiple roles within the same workflow, allowing the same user to sign multiple times according to their responsibilities.
- Intuitive interface compatible with mobile devices, facilitating remote collaboration.
- Integrated DocuWare:
- Automated approval workflows linking the digital signature platform with document management, ensuring complete traceability of each project.
- Centralized organization of all documentation, ensuring regulatory compliance and real-time accessibility.
- GDX Group also trained AIMPLAS teams to maximize solution adoption and ensure its proper use in daily operations.
Results and Benefits Achieved
The implementation of the digitization solution has transformed the way AIMPLAS manages its R&D projects, obtaining clear and measurable benefits:
- Operational Agility: 50% reduction in project approval times thanks to electronic multi-signature.
- Increased Internal Efficiency: Automation of processes that previously relied on manual tasks, freeing up key resources for more strategic activities.
- Simplified Collaboration: Seamless integration between DocuWare and the digital signature platform, allowing centralized access to all documentation and ensuring workflow continuity.
- Regulatory Compliance and Security: Electronic signatures in accordance with current regulations, with complete traceability of each action.
- Optimization of Multiple Roles: Signatories can perform different roles in the same approval process without interruptions or work duplication.
Conclusion
The solution implemented by GDX Group has enabled AIMPLAS to modernize its R&D project management processes, ensuring greater efficiency and innovation capacity. The digital signature platform, along with DocuWare, has transformed internal operations, allowingAIMPLAS to focus on its main mission: leading innovation in the plastics sector.
Client Experience
Juan Cruz Beltrán, Director of Information Systems and Security at AIMPLAS, highlights:
“GDX Group’s solution has been a qualitative leap in our project management. The integration between the digital signature platform and DocuWare has not only streamlined workflows but also ensured the security and traceability of our approvals.”
Pablo Hernández Muñoz, Head of Digital Transformation, adds:
“The digitization of internal processes with GDX Group has been key to positioning AIMPLAS as a more agile and efficient organization. This change allows us to face innovation challenges more quickly and confidently.”
