¿Qué hacemos? / Managed Print Services
Simplify the management of your fleet and reduce printing costs with GDX Group's managed services.
Efficient management of printing resources is key to the productivity and sustainability of these essential assets in any organization.
Managed Print Services involve outsourcing the optimization and management of your entire printing infrastructure to GDX Group's qualified expert personnel.
Through this system, we simplify equipment management, control page production costs, increase productivity, keep our clients technologically up-to-date, enhance document security, and reduce environmental footprint.
What Do We Offer?
Assessment and Consulting
Our service begins with a comprehensive assessment of your current printing environment. We analyze equipment usage, workflows, and associated costs to identify areas for improvement. Based on this assessment, we develop a personalized strategy to optimize your organization’s print management.
Implementation of Equipment and Software
We supply and install state-of-the-art printing equipment, ensuring each device is configured to maximize efficiency and productivity. We pair these devices with advanced software solutions that enable centralized management, monitoring, and proactive maintenance of all devices. centralizada, el monitoreo y el mantenimiento proactivo de todos los dispositivos.
Pay per Page System
Pay only for the pages you produce, with a single price per page, regardless of the type of equipment used for printing. This price also includes equipment usage, all necessary consumables, technical assistance, and machine warranty.
Device Management
We use real-time monitoring software that allows us to oversee the performance of printing equipment, detect potential issues, and perform preventive maintenance before they impact daily operations. This ensures continuous availability and optimal performance of all devices. Additionally, we provide detailed fleet reports (volumes per device, per user, per department, trends, and other analyses).
Consumables Management
We handle comprehensive management of consumables and other supplies, ensuring that the necessary printing materials are always available. We implement automatic restocking systems that optimize inventory and eliminate interruptions due to supply shortages.
Technical Support
We offer specialized technical support and prompt assistance to resolve any issues related to printing equipment. Our team of experts is available to provide effective solutions, ensuring minimal downtime.
Simple Billing
Cost control becomes very easy. With a single invoice, you’ll have your volumes and printing costs. This way, you can forget about managing multiple invoices, contracts, warranties, and the purchase and storage of consumables. We also facilitate gradual equipment renewal, so you can have the latest technology.
Document Security
Data protection is essential, which is why we offer a wide range of security solutions: card systems, function limitations, document authentication to access content, end-to-end document traceability, encrypted communications, hard disk data encryption, etc.
Green Office Solutions
We offer an environmental analysis that includes objectives for reducing total operational costs and CO2 emissions. This is implemented through the installation of eco-friendly devices and proposals to raise user awareness. Additionally, we recycle obsolete equipment and other waste.
Ofrecemos un análisis medioambiental que incluye objetivos de reducción del coste total de la operación y de emisiones de CO2. Se implementa mediante la instalación de dispositivos ecorresponsables y propuestas para concienciar a los usuarios. Además, reciclamos los equipos obsoletos y el resto de residuos.
Nuestro servicio comienza con una evaluación exhaustiva de su entorno de impresión actual. Analizamos el uso de los equipos, los flujos de trabajo y los costes asociados para identificar áreas de mejora. A partir de esta evaluación, desarrollamos una estrategia personalizada para optimizar la gestión de impresión de su organización.
Proveemos e instalamos equipos de impresión de última generación, garantizando que cada dispositivo esté configurado para maximizar la eficiencia y la productividad. Asociamos estos equipos con soluciones de software avanzadas que permiten la gestión centralizada, el monitoreo y el mantenimiento proactivo de todos los dispositivos.
Paga solo por las páginas que produces, con un único precio por página, independientemente del tipo de equipo en el que se imprima. Este precio incluye además el uso de los equipos, todos los consumibles necesarios, la asistencia técnica y la garantía de las máquinas.
Utilizamos software de monitoreo en tiempo real que nos permite supervisar el rendimiento de los equipos de impresión, detectar problemas potenciales y realizar mantenimientos preventivos antes de que afecten las operaciones diarias. Esto asegura una disponibilidad continua y un rendimiento óptimo de todos los dispositivos. Además, dispondremos de informes pormenorizados del parque (volúmenes por dispositivo, por usuario, por departamento, tendencias y otros análisis)
Nos encargamos de la gestión integral de los consumibles y otros suministros, asegurando que nunca falten los materiales necesarios para la impresión. Implementamos sistemas de reabastecimiento automático que optimizan el inventario y eliminan las interrupciones por falta de suministro.
Ofrecemos soporte técnico especializado y asistencia rápida para resolver cualquier problema relacionado con los equipos de impresión. Nuestro equipo de expertos está disponible para proporcionar soluciones eficaces, garantizando un mínimo tiempo de inactividad.
Te resultará muy fácil el control de costes. En una sola factura tendrás tus volúmenes y tus costes de impresión. Así puedes olvidarte de gestionar múltiples facturas, contratos, garantías, compra y almacenamiento de consumibles. Facilitamos también la renovación de equipos de forma gradual, para que puedas contar con equipos de última tecnología.
La protección de datos es fundamental, por eso ponemos a tu disposición una amplia gama de soluciones de seguridad: sistema de tarjetas, limitación de funciones, autenticación de documento para acceder al contenido, trazabilidad punta a punta del documento, comunicaciones cifradas, encriptación de datos en Hard Disk, etc.
Not only do we offer high-quality printing equipment and efficient managed services, but we also provide a full suite of software solutions that optimize and manage all aspects of your printing needs. From document capture and management to security and cost control, our solutions are designed to improve operational efficiency, reduce costs and ensure information security.
Learn more about each of these software solutions and their benefits.
We seamlessly integrate DocuWare with Ricoh printing equipment, enabling direct document capture from multifunction printers. This integration simplifies document management and access from any connected device, whether in the office or remotely.
What Do We Achieve by Integrating DocuWare into Your Printing Package?
Scan and digitize all your physical documents, securely storing them in a centralized repository.
Use powerful search tools to quickly locate any document, eliminating the need for manual filing.
Create automated workflows that route documents through predefined processes, improving efficiency and reducing processing time.
PaperCut is a software solution designed to control and monitor the use of printers and other output devices. It offers a wide range of functionalities:
Monitors and logs every print job, allowing administrators to see who is printing, what they are printing and how much they are printing.
Implement print policies to reduce waste, such as automatic duplexing and limiting color print jobs.
Generate detailed reports that provide insight into print resource usage, helping to identify opportunities for savings.
PaperCut integrates with a wide range of printers and MFPs, including those from Ricoh, and supports complex network environments. In addition, it enables mobile and cloud printing, offering flexibility for users who need to print from anywhere.
Equitrac is print management software that facilitates accurate cost capture and recovery of print-related expenses. Key features include:
Assigns specific costs to each print job, enabling organizations to better understand associated expenses.
Ensures that only authorized users can access print devices, protecting confidential information.
Equitrac helps reduce waste by implementing print policies that promote sustainable practices.
Equitrac integrates with other management systems and accounting software, facilitating accurate billing and cost recovery. This is especially useful for environments such as universities and law offices, where it is crucial to track printing costs by client or department.
Streamline NX is an advanced solution that manages all aspects of the printing and scanning environment. Its functionalities include:
Manage all printing and scanning devices from a single centralized platform.
Create customized workflows that optimize document capture, distribution and storage.
Implements robust security measures that protect documents and restrict unauthorized access.
With Streamline NX, organizations can optimize the use of print resources, reduce operating costs and improve productivity through better document and workflow management.
GlobalScan NX facilitates document capture and distribution, improving workflow efficiency in enterprise environments. Features include:
Enables the capture and conversion of documents into a variety of digital formats.
Automatically distributes captured documents to predefined destinations, such as network folders, e-mails or document management systems.
Offers flexible configuration options that adapt to the specific needs of the organization.
GlobalScan NX integrates seamlessly with Ricoh multifunctional devices, enabling smooth and efficient document capture and distribution. This integration significantly improves operational efficiency and reduces paper dependency.
Device Manager NX offers a robust solution for managing and monitoring printing and scanning devices. Its benefits include:
Provides real-time monitoring of all devices, enabling rapid response to any problem.
Manages device inventory, ensuring that each device is optimized for maximum performance.
Uses analytical data to predict and prevent failures, improving availability and reducing downtime.
Device Manager NX is scalable, allowing organizations of any size to efficiently manage their printing resources. Its flexibility ensures that it can adapt to the specific needs of each work environment.
Our comprehensive approach significantly reduces operational costs related to printing. From saving on paper and ink to optimizing equipment usage, our managed services ensure greater efficiency and lower expenses.
Through proactive device management and task automation, we free up your IT staff to focus on strategic activities, increasing overall organizational productivity.
We implement practices and technologies that promote environmental sustainability, such as double-sided printing and the use of recyclable consumables. This not only reduces environmental impact but also enhances your company's corporate image.
Our services include advanced security solutions that protect sensitive information and ensure compliance with legal regulations. From data encryption to access control, your information will always be secure.
GDX Group is a certified distributor of Ricoh, the market leader in printing technology. Ricoh is known for its innovation, reliability, and efficiency, making it the ideal choice for any business environment.
Ricoh devices are equipped with smart printing technology that optimizes resource use and enhances operational efficiency. Features such as secure printing, user authentication, and usage monitoring help control and reduce printing costs.
Ricoh provides solutions that enable printing from anywhere and at any time. With support for mobile printing and cloud connectivity, employees can print documents directly from their mobile devices or send print jobs over the network.
Ricoh equipment is designed with a strong focus on sustainability. They incorporate energy-saving technologies and low-power modes that reduce environmental impact without compromising performance. Additionally, Ricoh promotes the recycling and reuse of consumables to minimize waste.
GDX Group seamlessly integrates Ricoh devices with our DocuWare document management solution, enabling smooth document management and easy information access. This integration improves collaboration and efficiency in managing documents within your organization.
With our combination of expertise, advanced technology, and personalized approach, we are your ideal partner to transform print management in your organization. Trust GDX Group to optimize your printing resources!
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